Event Rentals in Toronto — Tents, Tables, Chairs & Linens
Tables, chairs, linens, tents, staging and tableware
Event Rentals by city
Event rentals in Toronto are the unglamorous backbone of every offsite event: tables and chairs, linens, dishware, tents, dance floors, staging and heaters, delivered on time and collected without drama. The rental companies listed here serve corporate clients across the GTA — office parking-lot events under tents, warehouse town halls that need 400 chairs by 7 a.m., and gala dinners where the venue provides nothing but the room. Party rentals and event rentals are the same industry; corporate work just adds delivery windows, loading docks and certificates of insurance. Tent rental is its own discipline within the category, with site visits, permits and anchoring requirements for anything beyond a backyard canopy. Inventory depth is what separates suppliers — the established companies here can cover a 500-guest event from one warehouse, which means one delivery fee and one contact when the count changes.
What to look for when booking
- Confirm delivery and pickup windows in writing — after-hours or exact-time deliveries usually cost more than a delivery-day window.
- For tents, insist on a site visit: anchoring (stakes vs. weights), underground services and permits get decided there, not on the phone.
- Ask about count-change and cancellation deadlines; most companies allow adjustments until a few days before delivery.
- Check what condition items arrive in and who does setup — 'drop at dock' and 'set in place' are different services and prices.
- Verify the company carries liability insurance and can issue a certificate to your venue or property manager.
Typical pricing in the GTA
Rental companies on Corpevent.ca commonly quote per item with delivery charged separately by distance and timing: chairs and tables individually cost little, but a full event — tent, flooring, tables, chairs, linens, dishware — adds up by the line. Tents with flooring, lighting and heating are the largest single spend in the category. Damage waivers and after-hours pickups add percentage fees, so request an itemized quote for your date and site.
Always confirm current pricing directly with the provider.
What's covered in this category
Tent rentals
Frame tents, marquees and clearspans with flooring, lighting and heating — site visit included for larger builds.
Tables & chairs
Banquet, harvest and cocktail tables with chairs from folding to chiavari.
Linens & tableware
Linens, china, glassware and flatware by the piece, pressed and event-ready.
Staging & dance floors
Portable stages, risers and dance floors for parking lots, warehouses and ballrooms.
Lounge & specialty furniture
Sofas, cocktail groupings, cruiser tables and accent pieces that turn a hall into a reception.
Bars & beverage equipment
Portable bars, back bars, coolers and glassware packages for staffed service.
Heating, cooling & power
Patio heaters, tent furnaces, fans and generators that keep outdoor events running.
Games & concession gear
Lawn games, casino tables, popcorn and candy-floss machines for staff appreciation days.
Providers listed in this category
22 providers listed
Toronto · Toronto and Greater Toronto Area
Party and tent rental company serving Toronto-area weddings, corporate events and other celebrations. Carries an extensive selection of tents, dance floors, tables, chairs and linens.
- tent rentals
- dance floors
- tables and chairs
Bradford · Simcoe County & York Region
Bradford Party & Event Rentals is based in Bradford West Gwillimbury and supplies equipment for weddings, corporate events, birthday parties, and community festivals across Simcoe County and York Region. Its catalogue includes seating and tables, tents and canopies, linens and table settings, catering and beverage equipment, staging, pipe-and-drape, and event lighting and sound. The company also rents fun food machines and games.
- Tent and canopy rentals
- Tables, chairs and linens
- Staging and pipe-and-drape
Vaughan · York Region & Greater Toronto Area
Decor-Rent is an event rental company located near Keele Street and Highway 7 in Vaughan. It rents tents, tables, chairs, chair covers, linens, dishes, cutlery, and patio heaters for corporate events, weddings, and community gatherings. The company provides delivery, setup, and takedown throughout the Greater Toronto Area.
- Tent rentals
- Tables and chairs
- Linens and chair covers
Toronto · Toronto and Canada
Large Canadian event rentals company serving corporate events, weddings, private celebrations and sports and entertainment events. Its range covers tabletop, linens, furniture, catering equipment, tents, drapery and decor.
- tabletop rentals
- linens
- furniture
Toronto · Toronto and Greater Toronto Area
Party rental company offering tents, chairs, tables and event equipment in Toronto. Specializes in outdoor events including street and park festivals, backyard gatherings and private parties.
- tent rentals
- table and chair rentals
- event equipment
Mississauga · Mississauga, Milton, Toronto, Etobicoke, Brampton and Caledon
Event rental company serving Mississauga, Milton, Toronto, Etobicoke, Brampton, Caledon and surrounding areas. Rents chairs, tables and tents for weddings, birthdays, barbecues and corporate functions.
- chair rentals
- table rentals
- tent rentals
Toronto · Toronto and Greater Toronto Area
Event rental company providing everything from simple party rentals such as tables, chairs and linens to complex tent structures for events accommodating hundreds of people.
- table and chair rentals
- linens
- tent structures
Guelph · Guelph, Waterloo Region, Hamilton & GTA
Green Wave Events offers tent and event hardware rentals based in Guelph, serving Cambridge, Kitchener, Milton, Hamilton and the GTA. Rentals include tents and event equipment with delivery and setup included.
- Tent rentals
- Event hardware rentals
- Delivery and setup
Toronto · Toronto, Oakville, Mississauga, Brampton and Vaughan
Tent and event rental company serving Toronto, Oakville, Mississauga, Brampton and other GTA areas. Supplies tents, tables and chairs, dance floors, bars, LED furniture, lighting, heaters and other event essentials for weddings and events.
- tent rentals
- tables and chairs
- dance floors
Oakville · Oakville, Milton, Burlington, Mississauga, Toronto and Hamilton
Party and event rental company based in the Halton region. Provides tables, chairs, food warmers, speakers, projectors, tents and more across Oakville, Milton, Burlington, Georgetown, Mississauga, Toronto and Hamilton.
- table and chair rentals
- tents
- food warmers
Ajax · Durham Region & Toronto area
JH Party and Tent Rentals is based in south Ajax and supplies party tents in multiple sizes along with chairs, tables, lighting, dance floors, staging, bars, and draping. The company serves weddings, birthday parties, and corporate events throughout the Toronto and Durham regions.
- Tent rentals
- Table & chair rentals
- Dance floors & staging
Mississauga · Mississauga & Greater Toronto Area
Party and event rental company based at 2283 Argentia Road in Mississauga supplying tents, tables, chairs, linens, tableware, serving equipment, and BBQ and catering gear. The company advertises delivery crews covering all Mississauga neighbourhoods, including corporate functions in the Airport Corporate Centre area.
- Tent rentals
- Tables and chairs
- Linens and tableware
Milton · Halton Region & Greater Toronto Area
A tent and event rental company based on Steeles Avenue in Milton carrying Canadian-made tents built for Ontario weather. Rentals include chairs, tables, linens, dance floors, bars, lighting, and heating to create a complete temporary event facility. It delivers across Milton, Halton Hills, Georgetown, Oakville, Burlington, and surrounding areas.
- Tent rentals
- Dance floors
- Event furniture
Whitby · Durham Region & surrounding communities
My Local Event Rentals is a Whitby-based rental company offering tables, chairs, tents, canopies, decor, lighting, stages, and audio speakers for weddings, birthdays, and corporate events. The company serves Durham Region with delivery and setup options, flexible booking, and transparent daily pricing.
- Table & chair rentals
- Tents & canopies
- Corporate event rentals
Hamilton · Hamilton, Burlington & GTA
One Party Rentals supplies tents, tables, chairs, linens and glassware for weddings, corporate events and private celebrations, with a pickup location in Hamilton. The company delivers rental equipment across Hamilton, Burlington, Oakville and the Greater Toronto Area.
- Tent rentals
- Table and chair rentals
- Linens and glassware
Hamilton · Hamilton, Stoney Creek, Ancaster & Grimsby
Regis Event Rentals is a local event rental company serving Hamilton, Stoney Creek, Grimsby, Ancaster and nearby communities. It rents chairs, tables, cocktail tables, lawn and carnival games, audio equipment and event decor for corporate events, weddings and community gatherings.
- Chair and table rentals
- Lawn and carnival games
- Audio equipment
Toronto · Toronto and Greater Toronto Area
Party supply rental company in Toronto carrying a range of fine linens along with tables and chairs in a variety of styles and sizes for events.
- linens
- table rentals
- chair rentals
Brampton · Toronto and Greater Toronto Area
Party, event and tent rental company serving Toronto and the GTA for over 40 years, with locations in Brampton, Mississauga, Milton and Oakville. Offers tables and chairs, dinnerware, flatware, glassware and serveware.
- tent rentals
- tables and chairs
- dinnerware
Barrie · Simcoe County, Muskoka & surrounding areas
Top Edge Tent & Event Rentals is a family-owned rental company based on Bayview Drive in Barrie supplying commercial-grade, fully engineered tents for events across Simcoe County and Muskoka. Its inventory includes tables, chairs, dance floors, staging, lighting, linens, bars, and heaters. The company provides professional installation and dismantle services.
- Tent rentals
- Tables and chairs
- Dance floors and staging
Cambridge · Cambridge, Kitchener, Waterloo & surrounding areas
Tri-City Party Rentals is a Cambridge-based rental company serving Cambridge, Kitchener, Waterloo and surrounding areas. The company rents party tents, tables and chairs, outdoor heaters, sound and visual equipment, chafing dishes, and inflatables, with delivery and professional setup available.
- Tent rentals
- Table and chair rentals
- Sound and AV equipment rentals
Vaughan · York Region & Greater Toronto Area
Vaughan Party Supplies, operated by Parties by Carmela, rents party furniture and equipment in Vaughan, Richmond Hill, Thornhill, and Woodbridge. Its inventory includes tents, chairs, tables, heaters, and light-up bars. The company can also supply linens, dishes, glasses, and cutlery for events.
- Tent rentals
- Tables and chairs
- Heaters and light-up bars
Toronto · Greater Toronto Area including Brampton, Mississauga and Oakville
Event rental company serving Scarborough, Toronto and communities across the GTA. Offers tents, lounge furniture, tables, chairs, linens, staging, dance floors and decor for festivals, weddings, corporate events and private parties.
- tents
- lounge furniture
- tables and chairs
Event Rentals in action
A look at corporate event rentals across the GTA.
What a typical corporate rental order looks like
Staff BBQ or summer social, 100–200 guests: a 20×40 or 30×60 frame tent with sidewalls on standby, six to eight-foot banquet tables with folding chairs, cruiser tables for standing space, a portable bar, and patio heaters if the date runs past Labour Day. Most suppliers quote this as a package, and it's the order where the site visit matters most — asphalt versus grass changes the tent anchoring and the price.
Warehouse town hall, 300–500 staff: chairs in bulk (delivered stacked on dollies to the dock), a portable stage with skirting and steps, and often pipe-and-drape to hide racking. Rentals here coordinate with the AV company on stage size and load-in order — book both against the same floor plan, and see the AV companies category for the production side.
Gala dinner in a raw venue, 150–300 guests: round tables of eight with chiavari seating, floor-length linens, full china, glassware and flatware, a dance floor, and stage risers for the program. This is the order where inventory depth pays off — one supplier covering everything means one delivery, one strike, and no finger-pointing when a count changes.
Rental seasons in the GTA — when to book what
Tent season runs May through early October, and the crunch is June and September, when corporate events, weddings and festivals compete for the same engineered inventory. Book large tents four to six weeks out in peak months; a week or two suffices in the shoulder season.
December is furniture-and-specialty season: holiday parties across the GTA pull lounge furniture, premium linens, bars and dance floors out of every warehouse at once, and Vaughan and Mississauga inventory serves the whole region. Reserve holiday-party rentals when you book the venue, and remember that January through March is the quiet stretch — the easiest time to negotiate for recurring corporate accounts.
Frequently asked questions
How much does tent rental cost in Toronto?
Small canopy tents for a staff BBQ sit at the low end; engineered frame tents with flooring, lighting and heating for 200+ guests are a different scale of project — often the biggest line in an outdoor event budget. Site conditions (surface, anchoring, access) move the price, which is why serious tent quotes follow a site visit.
When should we book rentals for a corporate event?
Two to four weeks ahead for standard tables, chairs and linens; six to eight weeks for large tents or peak season (June, September, December). Most companies let you adjust counts until a few days before delivery, so book early with an estimate and fine-tune later.
Do rental companies set everything up?
Tents, staging and dance floors always include professional installation. Tables and chairs are often delivered stacked, with setup in place available as a labour add-on. If your venue has a tight turnaround or no storage, pay for setup and strike — it's the difference between a delivery and a finished room.
What happens if something gets damaged or goes missing?
You'll be charged replacement cost for missing or damaged items unless you've taken the damage waiver (typically a small percentage of the order) — which covers accidents but not loss. Count linens and small wares before pickup; disputes are rare with established suppliers but easier with your own tally.
Do Toronto rental companies deliver across the GTA?
Yes, with delivery fees scaling by distance — and there are strong local suppliers in Mississauga, Barrie, Hamilton, Burlington and Durham that often beat Toronto pricing on nearby events. The city pages in this category list who's based where, which matters most for tents, where travel and site visits add up.
What does table and chair rental cost in Toronto?
Per piece, very little — folding chairs and banquet tables rent for a few dollars each, with premium seating like chiavari several times that. The real costs sit around the items: delivery, setup labour if you want everything placed, and the damage waiver. An itemized quote makes the true total obvious quickly.
Can we rent lounge furniture and portable bars too?
Yes — most established GTA suppliers carry lounge groupings, cruiser tables and portable bars alongside the standard inventory, and some run dedicated specialty-furniture lines. These pieces book out fastest for December and gala season, so reserve them with the core order, not as an afterthought.
About this directory
Corpevent.ca is a curated directory of corporate event providers serving the Greater Toronto Area and Southern Ontario. We list established businesses with a track record of corporate work — providers cannot pay to rank higher, and listings are informational, not endorsements. Browsing is free and no account is needed. Compare providers by service or city, then reach them directly through the website and contact details on their profile pages.
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